Executive Assistant to the Group Managing Director at Midwestern Oil & Gas Company Limited

Midwestern is a Nigerian company involved in Exploration and Production of Oil and Gas. The company operates a joint venture with Sun Trust Oil Co. Limited in its Marginal Field in the Southern region of the country. Midwestern prides itself in hiring highly trained and motivated personnel who are driven to achieving its various aims and objectives, particularly the need for the organization to attain steady growth while operating in an environmentally safe community.

We are recruiting to fill the position below:

Job Title: Executive Assistant to the Group Managing Director

Location: Lagos
Reports to: The Group Managing Director

Purpose of the Job

To provide secretarial and administrative support and assistance to the GMD on a variety of strategic non-core business matters
Job Duties / Responsibilities/ Accountabilities
Planning and Organisation:

Develop a comprehensive understanding of the dynamics of the business, the priorities of the company and the priorities of the GMD, as well as company policies, procedures and methods of operation to effectively and efficiently conduct duties and responsibilities
Coordinate official engagements
Conduct weekly diary meetings with the GMD to discuss upcoming engagements, invitations and other requests
Records Management:

Maintain, update and categorize contacts lists for easy reference always
Prepare all relevant documentation and information packs for meetings
Provide secretariat services during meetings
Document and circulate minutes of meetings
Maintain effective and comprehensive electronic and paper filing systems to ensure protection, security and confidentiality of all files, records and reports
Maintain and retrieve files for the GMD as at when needed
Office / Calendar Management:

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Support the GMD in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences
Screen emails, highlight urgent correspondence and print attachments
Schedule on behalf of the GMD meetings between him and his direct reports and the committees and groups to which he is a member
Follow up and monitor progress on discussions, decisions and/or special assignments to ensure timely response from the GMD to the respective person(s) and stakeholders
Coordinate travel and accommodation requirements in connection with the Administration Department and ensure arrangements are in place for the GMD to match his requirements
Prepare correspondence on behalf of the GMD, including the drafting of general replies.
Others:

Conduct research and gather data on diverse business issues for the GMD
Collate material and prepare presentations and speeches for the GMD
Work Experience / Qualification

Minimum of 8 years post qualification experience in office support, secretarial or administrative function in a reputable company or similar organisation.
Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Updated: February 21, 2020 — 1:51 pm